All payments are 100% non-refundable should the parents elect to withdraw their child for any reason. In the event of elective withdrawal, all payments are considered to be forfeit. The only exception to this is if the player is experiencing an emergency situation, such as an illness or injury.

The only situations where the payment is partially refundable are those where Northwest Minor Baseball is forced to cancel the season, or if the child is injured prior to the beginning of the season and unable to play. If the season is cancelled by Northwest Minor Baseball, a pro-rated refund may be offered, contingent on the decisions made by Baseball Manitoba and Northwest Minor Baseball.