ASSOCIATION REGISTRATION POLICY
Prince George Ringette Association

• Purpose - The purpose of this policy is to outline the process for registration cancellations and refunds during the season by all members of the Prince George Ringette Association.

 

• Cancellations/Refunds of Registration

 

1. Refunds of registration applies to regular season registration in all age divisions- Fundamentals 1 to Open 18+. There are no refunds of registration for the FLEX recreational adult program. 
2. Cancellation of registration on or before 1st of September will not incur any penalty and is eligible for a full refund, minus a $25.00 administration fee. 
3. Cancellations occurring between September 1st and November 30th will receive the prorated fee for the remaining season, minus a $25.00 administration fee.
4. Where PGRA determines a viable team (club or club zone) cannot be formed by September 15th, full refunds will be processed including administration fees.
5. Cancellations after December 1st are not eligible for any refund except for medical reasons supported by a letter from a medical professional. Medical cancellations will receive the prorated fee for the remaining season.
6. Refunds will only be issued after confirmation that the player’s registration fee has been deposited into the Prince George Ringette Association bank account.
7. PGRA will issue eligible refunds within fourteen (14) days of receiving the cancellation request. All cancellation requests must be sent to registrar@pgringette.ca.
8. PGRA will notify Ringette BC to proceed with Ringette BC refunds once a cancellation request has been received by PGRA. Requesting parties will be notified by email when the request has been submitted by PGRA to Ringette BC.

Refund Policy for RBC Registration Fees

All divisions: $25 non-refundable administration fee* will be kept, the remaining fees returned are as follows:

 

• Withdrawal prior to  Sep 15th - 100% of fees returned 

• Withdrawal Sep 15th to 30th - 75% of fees returned

• Withdrawal after Oct 1st to 31st - 50% of fees returned

 

No refunds will be issued after October 31st.

 *If players are not able to be placed on a team prior to September 15th, RBC will also refund the $25 administration fee.

 

Example of a Prorated Refund (PGRA)
If a player in U12 cancels their registration on October 5th, their refund would be calculated as follows:

Prorate for Remainder of Season: Oct (26 days), Nov (30 days), Dec (31 days), Jan (31 days), Feb (28 days), Mar (31 days) = 177 days left in the season. 

No. of days left in the season (177) divided by total number of days (198) in a complete season multiplied by 100.
177 ÷ 198 x 100 = 89.39%

Prorated Fees for the season= Registration fee multiplied by prorate (89.39%) minus Administration fee
($25.00) 

• Registration Timelines and Late Registration

1. The roster deadline is January 1st of the current playing season for the U12 division. New players registering after this date are welcome to join and play with the team in
   sanctioned and unsanctioned events but are not eligible to participate in the Ringette BC U12 Year-end Event.
2. The roster deadline is November 1st for the U14 to 18+ age divisions. New players registering after this date are welcome to join and play with the team in unsanctioned
   and sanctioned events but are not eligible to participate in the Ringette BC Provincial
   Championships.
3. Players will follow the Northern League and Ringette BC eligibility for Year End and Provincial Championship events. 
   
   

 

• Late Registration Fees

 

1. Players who register after season commencement will have to pay the following fee regardless of when they join:
1. Players new to PGRA, will pay the regular registration fee for that year;
2. Players new to the sport of ringette and the PGRA, will pay the early bird     registration fee; and,
3. Fees based on the PGRA Finance Guidelines.