As a not for profit organization that runs on a very tight budget, it is necessary to adopt the following policies for withdrawals. Notice of withdrawal must be made directly to the Registrar, treasurer, age group coordinator, and coach. If you qualify for a refund, please send an email with the player's name and age and reason for withdrawal to Barb Marks at firstname.lastname@example.org and Ybeth Soriano at email@example.com . Refunds, less the withdrawal fee, will be sent as soon as the players uniform has been returned to the equipment coordinator.
To withdraw from the program and receive a full refund (less a $50 admin fee) notice must be given 3 days or more prior to the start of evaluations (i.e. if evaluations start on September 10, notice of withdrawal must be received by September 7 at the latest).
Withdrawals from the program 2 days or less prior to the start of evaluations through to the end of evaluations will receive a partial refund of 50% of fees paid (i.e. if evaluations run from September 10-17, any withdrawals from Sept 8-17 will only be eligible for a 50% refund).
Withdrawals after evaluations have been completed will not be considered for a refund.
Withdrawals from the Tykes program must be made prior to September 22nd in order to receive a full refund (less $50 admin fee). Withdrawals after this date will not be considered for a refund.
The only exceptions to this policy would be for those players that are found to be medically unable to continue in the program (backed by a doctor's note), or receive the approval of the Calwest Executive. Practice nights / times/ and locations cannot be confirmed until after evaluations have been completed and teams have been set (usually by the end of the third week of September). We understand that some children are involved in multiple activities and where possible we will try to accommodate, however, conflicts with these other activities do not qualify as an exception.