Greater Kingston GHA


Refund Policy


Policy on Payments and Refunds

Approved by: GKGHA Board of Directors , May 2025

 

This policy identifies the standards and process for payment and refunds of League Registration Fees.  Exceptions to this policy may be made by the GKGHA Executive on a case-by-case basis using their sole discretion.

 

Payments

League Registration Fees shall be set annually by the Board of Directors.

 

House League

League Registration Fees are due as follows for all players:

  • $200 non-refundable deposit with each House League.
  • The balance of the registration fees shall be paid in full at registration or deferred in 3 equal payments due on July 01st, August 01st, and September 01st.
  • For registrations made after August 01st the deposit payment shall include any deferred payments due as of the date of registration.

 

Player registration is not complete until the GKGHA has received the $200.00 non-refundable deposit and any deferred payments due as of the date of registration.
Payment of fees may be made in full or deferred using a credit card via the online registration provider. Cash and cheque payments will not be accepted. Deferred
payments can only be made by credit card.


The deferred payment of registration fees is a privilege. Failure to follow the Payment Policy may result in the forfeiture of your privilege to defer registration payments for the following season.

 

Competitive

Representative Registration Fees are due as follows for all players:

 

  • If selected the player will be required to pay a commitment fee of $500 within 24 hours of selection to confirm their place on the team. All fees are non-refundable once confirmed.
  • The balance of the registration fees shall be paid in full at registration or deferred
    in 3 equal payments due on June 15th, July 15th and August 15th.

The deferred payment of registration fees is a privilege. Failure to follow the Payment Policy may result in the forfeiture of your privilege to defer registration payments for the following season.

 

Intermediate AA

 

  • Payment amounts and due dates for Intermediate AA will be set annually by the IAA team management in consultation with the GKGHA Executive and communicated to IAA registrants prior to the start of the season.

  

Refunds

House League

 

  • Refunds will only be considered with written requests made to the VP Admin at gkgha.vpad@gmail.com  by e-mail from the e-mail account linked to the registration.  The requested refund date will be the date on the request e-mail as received by the VP Admin or the date a player’s injury or medical condition prohibits a player from playing (medical documentation is required to confirm the date).  Any request arising as a result of an injury that prohibits a player from playing must be submitted within 30 days of the date of the injury along with the appropriate Medical Documentation; otherwise, the date on the request e-mail shall be considered the requested refund date.
  •  Refunds will be issued only after the player’s registration fees have cleared the GKGHA bank account, all outstanding team fees and/or GKGHA charges have been paid and all GKGHA equipment and or jerseys have been returned.
  •  The GKGHA shall keep a portion of all registrations to cover non-recoverable costs, including  OWHA Fees and Insurance Fees for each registered player.

 

The refund schedule shall be as follows:

Date Refund Request Received

Amount of Refund

Prior to September 15th

90%

September15-October31

70%

November1-November30

50%

After November 30

0%

 

 

Representative

Due to the commitment level and selection process involved in representative hockey, no refunds shall be given to players who withdraw for any reason after registration is completed. Once registered all payments must be made even if the player chooses or is unable to participate. No player shall be released until they are in good standing.

 

Suspension

Fees are due in full and on time as per the Payment Policy. Players whose fees are not received on time shall not be rostered or permitted to skate until all fees have been received.

Failure to pay fees will result in players being suspended from all GKGHA activities.

The GKGHA Executive may accept payment conditions. Any requests for special consideration regarding the Payment Policy must be made in writing through the VP of House League or the VP of Representative Hockey.

 

Fee Reductions

All players are expected to pay the fees as set annually. For parents requiring financial support, the GKGHA will work with PRoKids in the City of Kingston or other such organizations. Under no circumstances will the GKGHA offer fee reductions outside of recommendation from ProKids or other programs that assess ability to pay.

 


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