Link is here: https://cloud.rampinteractive.com/lacombegirlssoftball/files/Policies/Policy%20%26%20Procedures%20%26%20Bylaws/LMSA%20Policy%20and%20Procedure%20Manual%202025.pdf
2.0 Registration and Cancellation
2.01 Registration Opening
Registration for all divisions will start on January 1 of the current year.
2.02 Registration Deadlines
a) The final registration deadline for U11-U19 division will be February 15.
b) Registration for U7-U9 divisions will remain open until May 1, provided payment is
received by May 1, with NO late fee applied.
c) A hard closure for all divisions (with exception of U7-U9) will occur on March 15, after
which no new registrations will be accepted unless space is available.
d) Any player registering after March 15 will be placed on a team only if space allows and
at the discretion of the LMSA Board and Head Coach.
e) No player will be permitted on the field until registration fees have been paid in full.
2.03 A waitlist will be created once the optimum number of players per division has been
reached. Players on the waitlist will be contacted if space becomes available prior to
the start of the season.
2.04 Payment and Late Fees
a) All registration fees must be paid in full by February 15 of the current season.
b) Registrations completed between February 16 and March 15 will be subject to a $50
late fee.
c) Late fees do not apply to jersey deposits.
d) Payment Methods and NSF Fees - LMSA accepts online payment through the RAMP
registration system, as well as other approved electronic methods determined by the
Registrar and Treasurer.
i) Cash or cheque payments are not preferred but may be accepted in
exceptional circumstances with prior approval from the LMSA Registrar or
Treasurer.
ii) All payments must be completed by the stated deadlines for the athlete to be
considered registered and eligible to participate.
iii) In the event of a returned or non-sufficient funds (NSF) payment, the registrant
will be responsible for a $25 NSF fee in addition to the original amount owing.
iv) Any outstanding balances, including NSF or late fees, must be resolved before
athlete is permitted to participate in any team practices, games, or LMSA-
sanctioned events.
v) LMSA reserves the right to remove players from the roster if payment
obligations remain unmet after reasonable attempts to collect have been
made.
2.05 All refund requests must be made in writing to the LMSA president at:
president@lacombeminorsoftball.ca. The request must include the athlete’s name,
division, and reason for withdrawal.
a) Refund Schedule:
i. On or before March 15: Full refund minus a $25 administrative fee.
ii. March 16-April 15: 50% refund minus a $25 administrative fee.
iii. On/After May 1: No refund will be issued.
b) Refunds may take up to fourteen (14) days for review and processing.
2.06 Refunds will be considered for the following reasons:
a) Relocation - A permanent move or job transfer outside of LMSA’s registration
boundaries.
b) Medical reasons - Supported by a physician’s note or medical documentation.
c) Other extenuating circumstances - To be reviewed by the LMSA Executive on a case-
by-case basis.
2.07 Board Discretion
The LMSA Board reserves the right to make exceptions to registration deadlines, team
placements, or refunds in exceptional circumstances to ensure fairness and maintain program
integrity.