REFUND OF SWIM FEES

Refunds of swim fees may be granted provided notice has been issued to the Treasurer or Registrar two weeks prior to the withdrawal of the athlete, except for affiliation fees and a $60 Admin Fee. All other fees shall be refunded on a prorated basis. The conditions in which a refund of any fees may be granted are outlined below:

1. Withdrawal from program. If an athlete withdraws from the swim program after October 31. After this date a refund will not be issued unless an athlete provides a physician’s certificate stating the swimmer is unable to finish the swim year. Any other instances where the Board is approached by a swimmer’s family about a swimmer withdrawing from the program will be handled on a case-by-case

2. Athlete with temporary An athlete who has a disability which prevents her from participating in the water doing a full training session can apply for a partial refund of her unused swim fees after two weeks if the following conditions are met: the disability is expected to last more than 6 consecutive weeks including the two week waiting period, provides a doctor’s and/or physiotherapist’s note to her coach and the board, stating the nature of the disability and the expected date she can return to training in the water in the same season; is in good standing with affiliation fee, swim fees and fundraising fees/commitments met. In this situation, the board will review the request after the two-week waiting period. Maximum benefit will be partial refund of 50% of the monthly swim fees for up to 12 consecutive weeks, with the refund commencing after the two-week waiting period. The refund will be transferred into the athlete’s fundraising account. The athlete will need to get a new note with expected date of return if the period of disability is extended from the original doctor’s and/or Physiotherapist’s note.

3. Refunds of swim fees cannot be granted to those choosing to make payment through the National Sports Trust All monies received by the National Sports Trust Fund are donations. Tax receipts are issued directly by the National Sports Trust Fund.

4. All monies generated to the athletes fundraising accounts shall not be refunded at any Should an athlete withdraw from the Club or not return the following year, all monies shall be held in the athlete’s name for a period of one year. Should a balance remain following the one year, and the athlete does not return to the Club, the balance remains with the club, in a designated swimmers fund, to benefit all swimmers.